{"id":659,"date":"2022-09-01T15:35:14","date_gmt":"2022-09-01T15:35:14","guid":{"rendered":"https:\/\/help.theprismsystems.com\/?p=659"},"modified":"2023-10-14T19:40:40","modified_gmt":"2023-10-14T19:40:40","slug":"elearning-how-to-add-a-new-student","status":"publish","type":"post","link":"https:\/\/help.prismsis.com\/?p=659","title":{"rendered":"How to add a new student"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"659\" class=\"elementor elementor-659\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-7349e7a elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"7349e7a\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-fc32028\" data-id=\"fc32028\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-70aed7a elementor-alert-info elementor-widget elementor-widget-alert\" data-id=\"70aed7a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"alert.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-alert\" role=\"alert\">\n\n\t\t\t\t\t\t<span class=\"elementor-alert-title\">Form Fields Explained<\/span>\n\t\t\t\n\t\t\t\t\t\t<span class=\"elementor-alert-description\">Occasionally, you may not be able to locate a student in PRISM. This is because the student does not exist anywhere in\nthe database OR the students does exist in the database but is tied to another Board. In these instances, please:<\/span>\n\t\t\t\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0f5f702 elementor-widget elementor-widget-text-editor\" data-id=\"0f5f702\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>1. Click on Students in the side navigation. <img decoding=\"async\" class=\"alignnone size-full wp-image-674\" src=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.00.26-PM.png\" alt=\"\" width=\"104\" height=\"36\" \/><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ecfcaa8 elementor-widget elementor-widget-text-editor\" data-id=\"ecfcaa8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>2. Click on the + New Student button on the Students list page.<img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-675\" src=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.01.27-PM.png\" alt=\"\" width=\"1452\" height=\"79\" srcset=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.01.27-PM.png 1452w, https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.01.27-PM-300x16.png 300w, https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.01.27-PM-1024x56.png 1024w, https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.01.27-PM-768x42.png 768w\" sizes=\"(max-width: 1452px) 100vw, 1452px\" \/>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c267e39 elementor-widget elementor-widget-text-editor\" data-id=\"c267e39\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>3. Enter students OEN then click Check OEN <img decoding=\"async\" class=\"alignnone size-full wp-image-676\" src=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.02.42-PM.png\" alt=\"\" width=\"619\" height=\"80\" srcset=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.02.42-PM.png 619w, https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.02.42-PM-300x39.png 300w\" sizes=\"(max-width: 619px) 100vw, 619px\" \/><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b3c08a3 elementor-widget elementor-widget-text-editor\" data-id=\"b3c08a3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>4. If OEN is available for use, fill in the input fields with the new user information and click Save <img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-337\" src=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/08\/user-save-button.png\" alt=\"\" width=\"52\" height=\"23\" \/> at the bottom of the page.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5773e85 elementor-widget elementor-widget-text-editor\" data-id=\"5773e85\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>5. If OEN Already Exists, Transfer OEN tool is available. Fill in input fields and click OK. <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-678\" src=\"https:\/\/help.prismsis.com\/wp-content\/uploads\/2022\/09\/Screen-Shot-2022-09-06-at-2.08.00-PM.png\" alt=\"OK\" width=\"70\" height=\"39\" \/><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7526875 elementor-alert-info elementor-widget elementor-widget-alert\" data-id=\"7526875\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"alert.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-alert\" role=\"alert\">\n\n\t\t\t\t\t\t<span class=\"elementor-alert-title\">If OEN Already Exists<\/span>\n\t\t\t\n\t\t\t\t\t\t<span class=\"elementor-alert-description\">Complete ONLY if the student is registered in your Board AND has 'active' status in your SIS (meaning\nthe student is in attendance and, if they are a recent transfer, has had their OSR requested from their\nformer school).\n<br>\nIf this is not the case, you CANNOT complete the transfer and, instead, will need to reach out to the\nstudent's former school to request completion of the registration. Once the student is officially\ntransferred in SIS, they will be automatically transferred in PRISM along with their registration(s).<\/span>\n\t\t\t\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b0c8ed4 elementor-alert-info elementor-widget elementor-widget-alert\" data-id=\"b0c8ed4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"alert.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-alert\" role=\"alert\">\n\n\t\t\t\t\t\t<span class=\"elementor-alert-title\">If Student OEN is Transferred<\/span>\n\t\t\t\n\t\t\t\t\t\t<span class=\"elementor-alert-description\">If the student is still being included in the\nupload files of their original Board, the\ntransfer and changes you have made will be\nreversed overnight. If this is the case and\nthe student \u2018disappears\u2019, please contact\nyour Board\u2019s DeLC.<\/span>\n\t\t\t\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5ac5537 elementor-widget elementor-widget-text-editor\" data-id=\"5ac5537\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>6. The student is now available to you under Students and Registration<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Form Fields Explained Occasionally, you may not be able to locate a student in PRISM. This is because the student does not exist anywhere in the database OR the students does exist in the database but is tied to another Board. In these instances, please: 1. Click on Students in the side navigation. 2. Click on the + New Student button on the Students list page. 3. Enter students OEN then click Check OEN 4. If OEN is available for use, fill in the input fields with the new user information and click Save at the bottom of the page. 5. If OEN Already Exists, Transfer OEN tool is available. Fill in input fields and click OK. If OEN Already [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[4],"class_list":["post-659","post","type-post","status-publish","format-standard","hentry","category-elearning","tag-students"],"_links":{"self":[{"href":"https:\/\/help.prismsis.com\/index.php?rest_route=\/wp\/v2\/posts\/659","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.prismsis.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/help.prismsis.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/help.prismsis.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/help.prismsis.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=659"}],"version-history":[{"count":9,"href":"https:\/\/help.prismsis.com\/index.php?rest_route=\/wp\/v2\/posts\/659\/revisions"}],"predecessor-version":[{"id":1506,"href":"https:\/\/help.prismsis.com\/index.php?rest_route=\/wp\/v2\/posts\/659\/revisions\/1506"}],"wp:attachment":[{"href":"https:\/\/help.prismsis.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=659"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/help.prismsis.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=659"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/help.prismsis.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=659"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}