User Type Selection
System Users – Typically, only DeLCs and eRegistrars. Be extremely cautious when assigning System User access in PRISM as the user will have access to
information for all students as well as full control of courses, registrations, and so on.
System GC User – Typically, Guidance Counsellors who require access to all students in all schools in their Board (e.g., GCs at Remote Virtual Schools)
System IT User – Typically, IT Staff who require access to only the student records in PRISM
School Users (Registration) – Guidance Counsellors… This user can register students for courses and remove them from courses.
School Users (No Registration) – Other school staff who need see all students in their schools and be able to edit their information (e.g., a SERT uploading IEPs, an SST monitoring student progress, an Office Administrator running reports for SIS, etc.)… This user cannot register students for courses and remove them from courses.
Class Users – eTeachers
View User Roles
System GC User – Typically, Guidance Counsellors who require access to all students in all schools in their Board (e.g., GCs at Remote Virtual Schools)
System IT User – Typically, IT Staff who require access to only the student records in PRISM
School Users (Registration) – Guidance Counsellors… This user can register students for courses and remove them from courses.
School Users (No Registration) – Other school staff who need see all students in their schools and be able to edit their information (e.g., a SERT uploading IEPs, an SST monitoring student progress, an Office Administrator running reports for SIS, etc.)… This user cannot register students for courses and remove them from courses.
Class Users – eTeachers
View User Roles
Manual Creation
1. Click on Users in the side navigation. 
2. Click on the + New User button on the users list page.
3. Fill in the input fields with the new user information and click Save 
at the bottom of the page.
Form Fields Explained
Active Status - User account is active and can access PRISM.
4. Once new user is created and saved; an email containing the URL, username, and password is automatically generated and sent to the user.
Bulk Creation
1. Create a CSV containing the following fields in order with a labelled header row. Leave School Mident blank for System Users, and MEN # is optional.
School Mident, First Name, Last Name, Email Address, MEN #
2. Click on Files and then Import Users from CSV in the side navigation.
3. Select your School Board, User Type, and then click Choose File to upload the created CSV.
4. Finally click Upload File button 
to complete the import process.
For Bulk User Creation
All the users being imported will have new accounts created for them even if their email address is
currently assigned to a different account. You can request the removal of any duplicate user accounts by
emailing coordinator@oelc.ca.