Form Fields Explained
Occasionally, you may not be able to locate a student in PRISM. This is because the student does not exist anywhere in
the database OR the students does exist in the database but is tied to another Board. In these instances, please:
1. Click on Students in the side navigation. 
2. Click on the + New Student button on the Students list page.
3. Enter students OEN then click Check OEN 
4. If OEN is available for use, fill in the input fields with the new user information and click Save 
at the bottom of the page.
5. If OEN Already Exists, Transfer OEN tool is available. Fill in input fields and click OK. 
If OEN Already Exists
Complete ONLY if the student is registered in your Board AND has 'active' status in your SIS (meaning
the student is in attendance and, if they are a recent transfer, has had their OSR requested from their
former school).
If this is not the case, you CANNOT complete the transfer and, instead, will need to reach out to the student's former school to request completion of the registration. Once the student is officially transferred in SIS, they will be automatically transferred in PRISM along with their registration(s).
If this is not the case, you CANNOT complete the transfer and, instead, will need to reach out to the student's former school to request completion of the registration. Once the student is officially transferred in SIS, they will be automatically transferred in PRISM along with their registration(s).
If Student OEN is Transferred
If the student is still being included in the
upload files of their original Board, the
transfer and changes you have made will be
reversed overnight. If this is the case and
the student ‘disappears’, please contact
your Board’s DeLC.
6. The student is now available to you under Students and Registration